> For the complete documentation index, see [llms.txt](https://docs.tiny.plus/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://docs.tiny.plus/guides/getting-started/adding-your-team.md).
# Adding your team
Understand team members, who can sign in, and roles.
Everyone in your firm is a **Team Member** in tiny+, whether or not they sign in. The people who sign in take up the licences on your plan; the rest can still be assigned projects, companies and contacts.
{% hint style="info" %}
You must be an Account Admin to add team members and change their access.
{% endhint %}
## The Users screen
Navigate to [**Account Settings -> Users**](https://crm.tiny.plus/account/users). This is where you add people, decide whether they can sign in, give them [roles](/guides/getting-started/user-permissions-and-roles.md) and resend their invitations. Changes save as you make them.
At the top, **Licences** shows how many active team members your plan allows and how many you have. If your firm has AI Assistants seats, a second meter shows those.
Under it, your team members are listed in three groups: **Active**, **Ghost** and **Deactivated**. Search by name, email or title, or narrow to one group with the tabs. Each row shows the person's email and title, whether two-factor sign-in is on, and when they last signed in.
## Adding a team member
Under the list, **Add a team member** asks for:
* their **Name**, first and last;
* their **Email**, which must be at your firm's domain;
* their **Title**, if you like;
* their **Access**: Active or Ghost.
Click **Add team member**. An active team member is emailed an invitation with a link to set their password. A ghost gets no email.
Phone numbers, a photo, their time zone and the rest go on their profile afterwards. Click **Open the profile** on their row, or use the full form on the Team Members page.
## Access: Active, Ghost and Deactivated
Each row has an **Access** dropdown.
| Access | Takes a licence? | What it means |
| ------------- | :--------------: | --------------------------------------------------------------------------------------------------------------------- |
| `Active` | Yes | Can sign in and use tiny+. |
| `Ghost` | No | Appears in staff lists and can be assigned to records, but has no login and holds no roles. |
| `Deactivated` | No | No login, no roles, and out of the staff lists. The records they were assigned to keep them, so history stays intact. |
Ghosts are especially useful when you're setting up: add everyone as a ghost, import your records against their names, then set them to Active when you're ready to invite them.
You can't change your own access; another admin can.
## Roles
Click a team member's row to open it. **Roles** are chips you tick: Account admin, Records admin, Reports admin, News feed admin, Exports, Custom reports and, if your firm has seats, AI seat. An account admin holds every other role. A change applies from the person's next sign-in. [User Permissions & Roles](/guides/getting-started/user-permissions-and-roles.md) explains each one.
The same screen has **Permissions for everyone**: what team members can do without a role, such as opening the whole firm's pipeline.
## Invitations and sign-in
The open row shows when the person last signed in, or that they haven't yet. **Send the invitation again** emails a fresh link to set their password.
An active team member's email address can't be changed from here. [Contact support](https://crm.tiny.plus/help) and we'll change it for you.
## When a team member leaves
Set their access to **Deactivated**. They can no longer sign in, they leave the staff lists, and they no longer take a licence. Their projects, companies and contacts keep them, so your history stays complete. **Reassign records**, on their profile's menu, hands their records to someone else.
To bring someone back, set them to Active again. They get a new invitation.
Once a person is deactivated, their open row offers **Delete this team member**. Their record goes to Deleted records, from where an Account Admin can restore it.
